• Diff for "Sending_From_Mulitple_EmailAddresses_MacMail"
Last updated at 2022-04-11 13:37:56 by ouit0213
Differences between revisions 2 and 23 (spanning 21 versions)
⇤ ← Revision 2 as of 2022-03-25 12:26:25 →
Size: 1629
Editor: ouit0213
Comment:
← Revision 23 as of 2022-04-08 10:01:54 → ⇥
Size: 3796
Editor: ouit0213
Comment: Brainfart
Deletions are marked like this. Additions are marked like this.
Line 1: Line 1:
## page was renamed from ITSS/Sending_Fom_Mulitple_EmailAddresses_MacMail
Line 4: Line 5:
A user has three email addresses that all point to one mailbox. This user would like to send from any of the below addresses. A user has three email addresses that all point to one mailbox. This user would like to send from any of the additional email addresses.
Line 15: Line 16:

A Service request needs to be completed in order to set up App Password.

https://oxford.saasiteu.com/Login.aspxProviderName=ShibbolethProd&Role=SelfService&Scope=SelfService&CommandId=NewServiceRequestByOfferingId&Tab=ServiceCatalog&Template=676F2C46196B44389C55FCD25EC52E81		 ==== Request App Password ====
A Service Request needs to be completed in order to set up App Password. Follow this link [[https://oxford.saasiteu.com/Login.aspxProviderName=ShibbolethProd&Role=SelfService&Scope=SelfService&CommandId=NewServiceRequestByOfferingId&Tab=ServiceCatalog&Template=676F2C46196B44389C55FCD25EC52E81| S/R App Password]] ''Please note when filling out the request - For "What type of MFA do you have?" select "Standard and I WANT App Password MFA"''
Line 21: Line 20:

* login to https://mysignins.microsoft.com/security-info

 * Select +Add method and this should give you the "App password"
  * login to the Office365 portal via https://myaccount.microsoft.com/ then navigate to '''security-info'''
 * Select +Add method and this should give you the option to select '''App password'''
Line 28: Line 24:
=== Setting up Email ===  === Setting up Internet Accounts ===
Line 30: Line 26:
Go into Mac Mail / Preferences The aim is to set up two accounts, one for smtp Email and one using exchange for Contact and Calendar
Line 32: Line 28:
Add Microsoft exchange account in the standard setup. But only accept calendar and contacts (or whatever the user would like to use such as reminders/notes also.
Line 34: Line 29:
 Add Other Account - Mail ===== Exchange Account for Contacts and Calendar =====
{{attachment:Internetaccounts1.png|Exchange Account|width=512}}
 * Launch System Preferences / Internet Accounts
 * Select Microsoft Exchange
 * Fill out your mailbox name in the format ''sso@ox.ac.uk''
 * Sign In / submit your normal SSO password with normal MFA
 * Select Contacts (to ensure you can search Global Address list) and any another apps you want to use such as Calendars, Reminders, Notes.
 * Do not select Mail
Line 36: Line 38:
Enter the primary email address and password. ===== Other Email Account =====
{{attachment:Internetaccounts2.png|Other Email Account|width=512}}
 * Press the + symbol to add account and select Add Other Account / Mail Account
 * insert primary email address - firstname.lastname@it.ox.ac.uk (note not sso@ox.ac.uk)
 * Insert your new '''App password''' in the password field
 * Fill out Username: sso@ox.ac.uk
 * Account type: IMAP
 * Incoming Mail Server: outlook.office365.com
 * Outgoing Mail Server: smtp.ox.ac.uk
 * It should reject the details initially and say "unable to verify account name and password"
 * Select Next
 * Mail and Notes should be ticked
 * Select Done
 * Launch Mail wait for email to download

''Note after setting up email it will take a considerable amount of time to download all email if you have a large mailbox.''

==== Further essential Email Config ====

===== Adding additional "Send As" email addresses =====

 * Select Mail (from menu bar) / Preferences / @ Accounts Tab
 * Ensure the @ IMAP account is highlighted
 * Ensure Account Information sub Tab is selected (white)
{{attachment:IMAPemailconfigaccinformation.png|IMAP Account Information|width=512}}
 * Click the Email Address and a drop-down will appear - select Edit Email Addresses
{{attachment:macmail_addmultipleemailaddresses.png|Multiple email addresses|width=512}}
 * Add your additional addresses using +
{{attachment:macmail_multipleemailaddresses.png|Multiple email addresses|width=512}}




  

Sending from multiple email addresses with Mac Mail

Scenario

A user has three email addresses that all point to one mailbox. This user would like to send from any of the additional email addresses.

example Mailbox

example Email addresses

Prerequisites

To send from multiple emails you will need to use IMAP/SMTP email configuration and because MFA is not supported it requires something called App Password, so no MFA auth via an app or mobile. For more info: https://help.it.ox.ac.uk/create-an-app-password-for-nexus365

Request App Password

A Service Request needs to be completed in order to set up App Password. Follow this link S/R App Password Please note when filling out the request - For "What type of MFA do you have?" select "Standard and I WANT App Password MFA"

Once the Nexus team have enabled App password for your account, you then need to sign in to your 365 account and add App password to the list of authentication methods:

  • login to the Office365 portal via https://myaccount.microsoft.com/ then navigate to security-info

  • Select +Add method and this should give you the option to select App password

  • Make a note of the password in your password manager.

Setting up Internet Accounts

The aim is to set up two accounts, one for smtp Email and one using exchange for Contact and Calendar

Exchange Account for Contacts and Calendar

Exchange Account

  • Launch System Preferences / Internet Accounts
  • Select Microsoft Exchange

  • Fill out your mailbox name in the format sso@ox.ac.uk

  • Sign In / submit your normal SSO password with normal MFA
  • Select Contacts (to ensure you can search Global Address list) and any another apps you want to use such as Calendars, Reminders, Notes.
  • Do not select Mail

Other Email Account

Other Email Account

  • Press the + symbol to add account and select Add Other Account / Mail Account

  • insert primary email address - firstname.lastname@it.ox.ac.uk (note not sso@ox.ac.uk)

  • Insert your new App password in the password field

  • Fill out Username: sso@ox.ac.uk

  • Account type: IMAP
  • Incoming Mail Server: outlook.office365.com
  • Outgoing Mail Server: smtp.ox.ac.uk
  • It should reject the details initially and say "unable to verify account name and password"
  • Select Next
  • Mail and Notes should be ticked
  • Select Done
  • Launch Mail wait for email to download

Note after setting up email it will take a considerable amount of time to download all email if you have a large mailbox.

Further essential Email Config

Adding additional "Send As" email addresses
  • Select Mail (from menu bar) / Preferences / @ Accounts Tab
  • Ensure the @ IMAP account is highlighted
  • Ensure Account Information sub Tab is selected (white)

IMAP Account Information

  • Click the Email Address and a drop-down will appear - select Edit Email Addresses

Multiple email addresses

  • Add your additional addresses using +

Multiple email addresses

Orchard is a close co-operation of
JOIN US